Sample Invoice Template

Invoices are one of the most important documents for small businesses. They help your customers know what to pay you and how to pay you. It also helps you know how much you are owed and manage your income.

We’ve got a free sample invoice template for you to check out and use as you need!

Free Sample Invoice Templates

Below, you will find our collection of sample invoice templates. The invoices are free for you to download and use as you like. You can choose from a range of designs and formats, including Word, Excel, Google Sheets and Google Docs.

If you weren’t able to find the particular invoice you were looking for, check out our complete collection of invoice templates for more. We have templates for different industries and jobs as well as invoices in different formats.

If you still can’t find a template that you like, reach out to us and we’ll make it for you.

Alternatively, you can use our free invoice app which will create a design for you.

What is an invoice?

An invoice is a document given to a buyer by a seller to ask for a payment. A correctly written invoice will outline all the details of a payment, including who it is between, the products and/or services it is for and how to make the payment. Essentially, it is the document that starts the payment process.

For more information on invoicing, check out our blog posts on what is an invoice.

What should a good sample invoice template have?

What is required on an invoice can vary depending on what industry your business is in. However, you’ll find that most generally follow the same rules.

Things to include on your invoice are:

  • Your contact and business details
  • The customer’s contact and business details
  • A unique identifying invoice number
  • Date of issue and payment due date
  • A list of products and/or services being provided with their associated costs
  • Total costs and taxes
  • Payment instructions
  • Terms and conditions

How to make an invoice

Because an invoice is a key part of the payment process, you need to make it look professional. An invoice is a representation of your business so what you give your client should show that. Adding your logo can make your invoice better reflect your business.

Your invoice must also be clear and easy to read. That means using a readable font, colours with enough contrast and a sensible structure. A client reads the invoice to understand what they need to pay you. If they can’t read the invoice or they misinterpret it, you could potentially not get paid.

There are a few ways to organise your list of products and/or services. On a large job, you might want to group the products and/or services based on when they were used or executed. You can also group similar products and/or services.

The sample invoice provided on this page has everything you need to make a good invoice. You can use it as a baseline to make your own or you can change the values in it and use it as you need.

Alternatively, you can try Bookipi Invoice. Bookipi Invoice is an invoice generator that you can use to create and send invoices. The benefits of using an invoice generator like Bookipi is that all your invoices, customers and items are saved for you you to either use or manage at a later date. You also can accept payments through Bookipi.

What is the best way to make an invoice?

A sample invoice template might not be the best solution for your business. The best way to make an invoice depends on a few things. Firstly, it depends on how often you invoice. If you create an invoice irregularly and only a few times a year, you might find that using a template is easier. If you invoice regularly, it is much easier to use an invoice maker. That way, your invoices will be stored and you can create them in less. Another thing that it depends on is how many jobs you have. At tax time, if you work multiple jobs, you might find it easier to use an invoice generator as you can use the automatically generated reports to get income reports. Other reasons you should think about are your budget for software, the time you have to make invoices and your design skills among others.